1. Who we are
Meek Suite, Inc. (or Meek, Inc. if that is the registered name), principal office Unit 1105 Meridian, Golam Drive, Kasambagan, Cebu City, 6000, Philippines, operates Meek and Suta at law.meeksuite.com.
For account and billing data (you as our customer), we are the personal information controller: we decide how signup and billing work. For client and matter files you put in Meek, your firm is the controller and we are the processor: we host because you asked the software to. If you are a client of a law firm that uses Meek, your rights against your lawyer are with that firm. Ask them first. We will help the firm respond.
Intended Data Protection Officer mailbox (to be created before NPC filing): dpo@meeksuite.com — a job address, not a personal name. Until it exists, use support on the site and mark the message for the Data Protection Officer.
2. Separate notices
Public client intake forms use the firm’s intake privacy text. Suta support diagnostics (thread-level sharing with Meek) is opt-in inside Associate. Firm Settings diagnostics (audit trail, Drive traces) is a firm-admin tool. Those are not this Policy.
3. What we collect
Account data includes names, emails, firm name, role, plan, payment references (PayMongo handles card details), login and security logs, and which Terms and Privacy version you accepted.
Customer data includes matters, contacts, documents, emails, calendar, time and invoices, intake answers, conflict-check context, Suta prompts and drafts, and folders synced by Meek Drive. App logs and error reports may be generated automatically. Support diagnostic bundles exist only if a firm or user turns that sharing on.
4. Why we process it
We process information to provide the Service, secure accounts, bill subscriptions, meet legal duties, and improve reliability using aggregated or non-content metrics — not to train models on your case files. Optional support diagnostics use in-product consent. We do not sell personal information. We do not aim the Service at children; store children’s data only as needed for a matter the firm is handling.
5. Suta
Suta runs on Google Cloud (Gemini on Google’s enterprise path) using the papers and instructions you select. Outputs can be stored in your workspace. Writes to the practice record are proposals until a person approves, except where a documented path you configured says otherwise. Suta is not a substitute for a lawyer and is not an automated decision that replaces counsel’s judgment.
6. Hosting, training, and how long we keep data
The Service is hosted on Google Cloud. Production systems currently run in a United States cloud region. That is a cross-border transfer from the Philippines.
Meek Suite, Inc. does not train models on Customer Data. Under Google Cloud’s then-current Customer Data training restriction for the enterprise services we use, Google does not use that Customer Data to train its foundation models without permission. We do not claim zero data retention, that Google never retains prompts for any purpose, or that Meek never stores case files. Meek stores your firm’s files for your firm. Google may process and log as its terms allow, including security and abuse prevention.
Customer Data is kept for the life of the workspace, then a wind-down after the firm leaves (export window and backups). Backups are time-limited, not a second live product. Account and billing records are kept as needed for the contract, tax, and disputes. Exact day counts will be set when this Policy is marked final.
Hosted on Google Cloud. Subject to Meek’s Terms and Privacy Policy and applicable Google Cloud terms.
7. Who we share with
We share personal data only as needed: Google Cloud (hosting, storage, Suta models); PayMongo (payments); Mailgun / Sinch (transactional email); Google Workspace or Drive only if you connect that integration; users you invite; authorities if law requires; and professional advisers under confidentiality if needed to run the company. We do not put Customer Data on a public model playground. We do not let other Meek customers browse your matters.
8. Cookies
We use necessary cookies or storage for login, security, and remembering your legal-consent versions. We do not currently use a marketing analytics cookie on the public site. If that changes, we will say so here.
9. Security
Firm workspaces are isolated in the product. We use encrypted connections, access control, and Google Cloud’s infrastructure protections. No host can promise zero incidents. Meek Drive stores copies on your computers — protect those devices as you would a paper file.
10. Your rights
For account data, you may ask for access, correction, erasure, or to withdraw consent where processing is based on consent, subject to law (for example we may keep billing records). For client and matter files, we will direct the request to the firm or act on the firm’s instruction. You may complain to the National Privacy Commission. To exercise rights, email the DPO mailbox once live or use in-product support marked for privacy. We may need to verify who you are.
11. Changes and contact
We will post updates on this page with a new document version when the change is material. The product may require you to accept the new version before you continue. Meek records which Privacy Policy version you accepted when you register, join a firm, complete paid setup, or confirm a later update after sign-in.
Meek Suite, Inc. (or Meek, Inc.), Unit 1105 Meridian, Golam Drive, Kasambagan, Cebu City, 6000, Philippines. Intended DPO: dpo@meeksuite.com. Site: law.meeksuite.com.